- Arrange and keep track of the schedule of the president including organization of meetings, transportation and travel-arrangements
- Provide translation English/Chinese in written and orally
- Take meeting minutes and follow-up tasks during such meetings on behalf of the president and VPC
- Organize business trips for the president and VPC (flights, hotel, rental car booking and co-ordination of appointments)
- Collect, screen and prepare documents for signature, explain, when required
- Keep control of the company stamps
- Provide regular office services (prepare reimbursements, write and send letters, make copies, prepare and follow-up purchase requisitions etc.)
- Provide travel planning and booking services (transportation and accomodation) for ZAMA Huizhou employees (outbound) and guests of ZAMA Huizhou (inbound)
- Cooperate with Finance on monthly settlement of bills from travel partners.
- Screen emails sent from ZAMA website visitors to ZM-DL USR MAN President president@zamacorp.com and forward important information to related persons.
- Other temporary assignments.
Requirements:
- Very good command of Mandarin and English language is required
- >3 years experience as executive assistant
- Good command of Cantonese, Hakka, German, Japanese is advantageous
- Good command of Microsoft Office and Outlook
- Ability to keep company secrets
- Open to learn new methods and procedures